Workflows in the RDMS

The RDMS provides specific, clearly defined workflows for performing certain data management or administration tasks directly within the system. The workflows currently available in the RDMS are:

  • Project Participation Request: Use this workflow to request or grant participation in an existing project depending on your role.
  • Archiving: Use this workflow once a project is complete to freeze a dataset by creating a time-stamped data package. In the RDMS, this is referred to as an Archive.
  • Publication: This workflow is a follow-up on the Archiving workflow and allows the publication of metadata describing your dataset in the DataverseNL repository. It is currently under development and not available to users.

Note: Creating an RDMS Project is the first step if you need to generate a data package (archive) from your dataset. Projects are intended for storing datasets that are planned for publication. Datasets associated with outputs such as articles, posters, book chapters, theses, conference proceedings, or software should be stored here.

The figure below shows the default overview of the workflows page, as well as the location of workflows within the web interface. In the default view, the workflow page will show all projects to which you have access.

Under the "Projects" drop-down menu in the side menu, you can see all the projects that you are a member of. Click on a project name to open its workflow pages. Currently, two tabs are available (see the next two screenshots):

  • The first tab lists the status of the archiving workflows that were initiated for the selected project.
  • The second tab displays the status of the project participation request for the selected project.

The cogwheel button in the top-right corner allows you to perform workflow-specific actions, provided you have the appropriate permissions. More details on these actions can be found on the corresponding workflow documentation pages.

Note: Instead of selecting an RDMS Project and then switching between the workflow tabs, you can also click on "Archiving" or "Requests" in the left side menu. This will provide you with an overview of all available archiving and project participation workflows, independently of a specific project.