Different Zones

In the RDMS, zones help organize and manage data by separating it into distinct areas. Each zone is like a dedicated workspace with its own rules and resources. This setup ensures that data is stored and accessed in a way that meets specific requirements, such as security or collaboration needs.

We have two zones in the RDMS:

1) Default Zone: The main area where most users archive and manage their non-sensitive research data.

2) Sensitive Data (SD) Zone: A specialized area designed for research data that requires extra protection due to privacy or confidentiality requirements.

• Security: Sensitive data is kept separate from general research data, with stricter access controls.

• Flexibility: Each zone operates independently, allowing us to tailor policies and access settings to meet different needs.

• Collaboration: Zones allow users to work together while ensuring appropriate data handling.

1) Contact rdms-support@rug.nl. Keep in mind that only research group leaders, supervisors or PIs can make the initial request. You will receive a request form where you will be asked to provide the following information:

Faculty name:
Institute Name:
Research group:
E-mail address of applicant:
Role:
Name of the administrator(s) * :
Name of the Team Drive **  : 

* An administrator is the person who is responsible of the management of the whole Team Drive. The administrator is responsible of giving others permissions and roles to access data, as well as revoking their permissions and roles. 

** A RDMS Team Drive is a group environment where the administrator has total control of its management. Research data from different projects are organized and stored in a RDMS Team Drive. If the applicant requesting a new Team Drive is going to be its administrator, they can propose a name for the Team Drive when it is created. If the applicant is not an administrator, they should ask the designated Team Drive administrator(s) to provide a name for the new Team Drive. 

2) If everything is in order with your request form, you will receive an email from us outlining the terms and conditions for archiving research data in the SD zone of the RDMS, as well as the date you can access the RDMS SD zone. By receiving this email, you confirm that you have read and accepted these terms and conditions required for using the RDMS SD zone.

Other project members should individually contact rdms-support@rug.nl to ask for the initial access to the Team Drive requested by their supervisors.

Rules for Data Storage:

   * Folder and file names must not contain sensitive information.
   * Metadata keywords must not contain sensitive information.
   * Users should request permission from the administrator before they retrieve data from the sensitive data zone. 

Rules for Data Sharing and Access:

   * The administrator(s) of the Team Drive is fully responsible for managing user permissions and roles within the Team Drive, as well as the data structure.
     
System Monitoring:

   * The sensitive data zone of the RDMS is continuously monitored for changes made to files and folders, as well as for changes to user permissions and access rights.  This monitoring is essential for certain features of the GUI and allows for later review of operations when necessary.

3) Accessing the RDMS SD zone and transferring data is similar to the Default zone. You can access the RDMS SD zone via the web interface and iCommands. To transfer data, you can continue to use Cyberduck and iCommands; you simply need to configure the profiles accordingly. Check the Cyberduck and icommands subsections in this wiki for instructions on setting up the profiles.

You can switch between zones via the web interface without logging out and logging back in. To switch zones, click on the RUG icon at the top of the web interface, then click on the Data Zone. From there, you can select the zone which you would like to switch to.

When you click on the RUG icon, the name of the zone you are working in will appear on the right side of the banner. Additionally, there is a slight difference in the colour scheme between the two zones, with the Sensitive Data Zone featuring a menu with a darker colour on the left side of the web interface.