Storing Data

In the RDMS, data can be stored in three different environments:

• Personal Home Drive
• Team Drive
• Projects

Home Drive:
This is the default environment accessible by every user. This storage space is a personal environment which is by default only accessible to the user who owns the account. Users can decide to share folders or files with other RDMS users from this environment. Whether you log in to RDMS via the web portal, iCommands or another available client, your RDMS Home Drive always has the path: /rug/home/<username>.

Team Drive:
This environment can be seen as a storage space for a research group or for other collaborators to collectively store and share data. This data could include collaborative project data as well as data that is not used at the moment but could be used for potential future work. Or, a common area where all the research projects and outputs from each member (PhD, master, Postdoc, etc.), including past and current, are stored. Data storage can be secured through permission management for different group members within a Team Drive. Users can decide to share folders or files with other RDMS users from this environment. Whether you log in to RDMS via the web portal, iCommands or another available client, your RDMS Team Drives always have the path: /rug/home/<Team_Name>. Research groups can apply for a team drive in the RDMS by sending an email to rdms-support@rug.nl. For further details on how to create and use a Team Drive in the RDMS please check the Team Drives section in the wiki.

Projects:
The Projects area of the RDMS is intended to collect final datasets of defined (collaborative) projects or publications as well as for projects that require stricter permissions than a team drive, when specific policies on the data are requested. Therefore, final or cold datasets that are part of a publication such as an article, poster, book (chapter), thesis, conference proceeding and software should be stored in this area. Once a project is finished, the project area is the starting point for initializing the archiving workflow. During this archiving stage, the data is checked by the responsible persons, enriched with metadata, and finally put as a data package in a fixed state. Currently, RDMS does not have the functionality of publishing these data packages from within the system. This user manual and the users will be updated once the publishing becomes available.
Additional policies on the data have to be specified and implemented upon request by the users. An example of a policy would be: “Revoke access of participants after XX months”. In addition, a project in the RDMS is the starting point to initialize the archiving workflow.
Whether you log in to RDMS via the web portal, iCommands or another available client, your RDMS Projects always have the path: /rug/home/Projects/<Project_Name>. Project spaces can be created upon request.