Workflows in the RDMS

In addition to archiving data and sharing it with others via a Home Drive or a Team Drive, you can also freeze a dataset (for example, one used in a publication) and, if desired, publish its metadata. To achieve this, specific workflows must be initiated. Please note that the Publication workflow is still under development and not yet available

• Creating a Project: The RDMS Project environment is intended for storing datasets that are planned for publication. Datasets associated with outputs such as articles, posters, book chapters, theses, conference proceedings, or software should be stored here. Creating a project is the first step if you need to generate a data package (Archive) from your dataset.
• Project Participation Request: Use this workflow to request participation in an existing project.
• Archiving: Use this workflow once a project is complete and you wish to freeze a dataset by creating a data package. In the RDMS, this is referred to as an Archive.
• Publication: This workflow follows Archiving and allows the publication of metadata describing your dataset. It is currently under development and not available to users.

The figure below shows where to find the Workflow page in the RDMS Web Interface. By clicking the Workflow icon in the sidebar menu, you will open a page displaying all projects to which you have access. These projects serve as the starting point for the Archiving workflow.

By double-clicking on a project, you can open the project view in the workflow page (see figure below). In this view, you can easily navigate between workflows related to the selected project and check their status. The option wheel in the top corner will allow you to perform certain actions if you have the appropriate permissions. More details on what you can do inside each workflow can be found in the specific workflow pages.