About the RDMS

The proper management of research data is getting more important. On the one hand, there is the ambition of the UG and research funders to adhere to the different facets of the Open science framework and the FAIR data principles. On the other hand, there are also concerns about the rules and regulations that the GDPR brings, and there are now more ways to reuse data sets if that dataset can be found and may be reused.

The current storage solutions (X/Y drive, Unishare, Google Drive, NAS) do not sufficiently meet the current data management systems standards.

With the RDMS we aim to fulfil the requirements that modern data management brings.

Current RDMS functionality (April 2024):

• A centralized storage system for research data, hosted on UG premises.
• A safe solution for managing and archiving files.
• The option to add metadata to files and collections and folders for increased searchability and findability.
• Ability to implement automated data policies.
• Sharing data with scientists within the UG.
• Collecting, sharing and re-using data in teams and projects.
• Secure storage of the data on various levels depending on the vulnerability of the data.
• Different ways to transfer data to and from the RDMS for Windows and Mac for a flexible selection depending on the user demands.
• A connection to the HPC clusters Hábrók and Snellius as well as the Linux Workspace (LWP) for easy data transfer via command line.

Moreover, we are continuously working on the RDMS to increase the user experience and add new functionalities.

Important new features that are in progress:

• Possibility to collaborate with external users.
• Possibility to publish data that is archived in the RDMS.
• Improvements for the project archiving workflow.

Primary support of the RDMS is given by the RDMS support team, who will help you with any questions about using the system. Please mail us at: rdms-support@rug.nl for help, but also for feedback and new feature requests.

For information about upcoming RDMS training events (workshops, presentations, etc.), please refer to the User Training section of this wiki. There, you also find the available training materials from past events which can be used.

This document is mainly targeted towards the end-users. Actions such as connecting to and interacting with the RDMS, uploading and downloading data, working with metadata, adding or removing collaborators, are the main topics explained in this user manual.