Automated Policies

A special features of the RDMS which distinguishes it from other UG storage solutions is the possibility to add automated data policies.

The policies can be defined in the RDMS web interface and they allow to setup (delayed) jobs which are automatically executed when the policy execution date/criteria is reached.

A common scenario to use RDMS automated policies is to revoke project participation of collaborators automatically after a certain date.

Currently, the RDMS automated policies are available for RDMS Projects as well as Team Drives.

Notes:

• For the following steps, it is needed that you have elevated user permissions in the system to see the Data Management Tab in the web interface. If you do not see the respective buttons described below, your account likely misses these permissions. Please contact RDMS-Support.
• You will just see pre-defined policies in the RDMS web interface. If you have an idea about a missing policy, please also contact RDMS-Support.

To add an automated policy to an RDMS project, first open the Data Management Tab in the web interface.

Then select the desired project from the project overview on the left. If you have a lot of projects, you can also use the “Filter by name…” field at the top which helps you to find the desired project faster.

Clicking on the desired project will open the data management view of it. Select the button at the top-right corner to open a new context menu. Here, select “Add Policy” to add a new automated policy to the current project.