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rdms:webapp:datamanagement [2023/09/07 09:32] – burcurdms:webapp:datamanagement [2024/09/09 07:45] (current) – there was a not-working image link. Fixed that. jelte
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-{{indexmenu_n>5}} +{{indexmenu_n>4}} 
-====== Data Management ====== +====== Data Management Tab ====== 
-{{:rdms:webapp:datamanagement.png?50 |}}+The more elaborated data management tasks, as well as the management of RDMS Teams and Projects is done via the "Data Management Tab" which can be found on the left-side panel of the web interface.
  
-Adding and managing users, groups and Projects.+{{ :rdms:webapp:rdms_data_management_tab_1.jpg?direct&900 |}}
  
-In the left part of the screen there is an overview of the Team Drives and Projects you have access to and all the existing user groups.  +**Note:** This tab is just visible if your account has the correct permissions for that. If you do not see the tab, but need it for your data management tasks, please contact [[rdms-support@rug.nl|RDMS-Support]]  
  
-===== How to Add users, Groups and Projects===== +If you hover over or click on the symbol of the data management tab, the web interface will show you an overview with the RDMS Teams, Projects, and Groups that are available to you.
-{{:rdms:webapp:add.png?75 |}} On the top level of this screen, User Management has the Add button. With the proper rights you can a user, a group or a project.+
  
-{{ :rdms:webapp:newpulldown.png?300|}}+{{ :rdms:webapp:rdms_data_management_tab_2.png?direct&400 |}}  
  
  
  
-===== Create a Team Drive =====+===== Team Drives Management =====
  
-The top-level directory ''shared'' is the place to put your shared data. It has the following absolute path: ''rug/home/shared/''. +For further information about the management of RDMS Team Drives via the data management tab, have a look at the [[rdms:solution:team|Team Drive]] section of the wiki.  
 +===== Project Management =====
  
-Whether or not you are able to add a new Team Drive depends on your user rights.  +For further information about the management of RDMS Team Drives via the data management tab, have a look at the [[rdms:solution:projects|Projects and Archives]] section of the wiki.  
-To create a shared folder or a Team Drive, first select the Data Management panel on the left of the screen in the RDMS. +===== Group Management =====
  
-The option to create a new Team Drive is available via the drop-down menu at the top left. +While the [[rdms:solution:team|Team Drive]] wiki section already explains the usage of RDMS groups in the context of RDMS Team Drives, the concept of groups can be also used in other storage areas of the system.
  
 +In general, groups serve to collect RDMS users into one single entity. This can be used to, for example, assign/manage the same permissions for multiple users at the same time. 
  
-===== Adding data =====+To create a new group in the RDMS, first open the data management tab, then select the {{:rdms:webapp:add.png?nolink&30|}}  button, and choose "New Group" from the context menu that opens. 
  
-Once a “Shared drive” (“Group drive”) has been created, the owner or the users with enough privileges may add new directories and data objects to it. +{{ :rdms:webapp:rdms_new_group_1.png?direct&400 |}}
  
-==== Sharing content of a group drive ====+Specify a group name in the next window and confirm via "Save" to create your new group. 
  
-Every RDMS user with the right privileges in a shared directory can grant access to other users to the data stored in a shared folder. +{{ :rdms:webapp:rdms_new_group_2.png?direct&500 |}}
-  +
-In order to share the content of a folder or directory, navigate to the data management on the left-hand side menu and select the directory. Right click the mouse. This will open a drop-down menu with a set of options. Select the “Add user” option to grant access to a user with whom you want to share the content of the folder or the directory. This operation will open a new panel where one can select a user name and the desired level of user privileges for the specified user. Click the "Change permissions” button to apply the changes.+
  
 +Afterwards, the web portal will automatically open the user overview about your group. You will also see the newly created group listed on the left side of the data management tabs under "My groups".
  
 +{{ :rdms:webapp:rdms_group_management_1.png?direct&600 |}}
  
 +This view also gives you an overview about all current RDMS users that are member of the selected group.
  
 +==== Adding new Group Members ====
 +
 +You can use the {{:rdms:webapp:rdms_cogwheel.png?nolink&30|}} button and then select "Add Group member" to add a new user to your group. 
 +
 +
 +
 +==== Removing Group Members ====
 +
 +
 +You can also use the {{:rdms:webapp:rdms_trash_symbol.png?nolink&30|}} button next to a user's name to remove this user from the current group. 
 +
 +==== Using Groups ====
 +
 +Groups can be used to assign permissions in a similar way to normal RDMS users. For example, you can share files/folders with a group instead of single users. Please see the [[rdms:data:sharing|Sharing Files and Folders]] section of the Wiki for more info on how to share files/folders in the RDMS.