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| rdms:workflows:participate [2025/09/24 12:57] – [Workflow as Requester] Removed boldface jelte | rdms:workflows:participate [2025/09/25 09:42] (current) – project admin --> Project Admin jelte |
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| {{ :rdms:workflows:propa1.png?direct&1000 | }} | {{ :rdms:workflows:propa1.png?direct&1000 | }} |
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| This workflow has two main roles: | This workflow involve two participants: |
| * **Project requester**: The person requesting participation in a project. | * **Requester**: The person requesting participation in a project. |
| * **Project owner**: The person granting or denying participation in a project. | * **Project Admin**: The person granting or denying participation in a project. |
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| As shown in the screenshots, **requests in which your role is requester are displayed in blue**, while **requests in which your role is owner are displayed in white**. You cannot modify blue requests once they are submitted, whereas you can accept or decline white requests. | As shown in the screenshots, **requests in which your role is requester are displayed in blue**, while **requests in which your role is admin are displayed in white**. You cannot modify blue requests once they are submitted, whereas you can accept or decline white requests. |
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| ==== Workflow as Owner ==== | ==== Workflow as Project Admin ==== |
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| As an project owner, you are responsible for reviewing participation requests for your projects. Once a user has submitted a request to participate in a project you own, the RDMS will notify you of that request. The notification is sent via email, but also visible in the web interface. To handle a project participation request, you can navigate to the workflow page shown above and find the request in the "Open" status. If you click on the three vertical dots (as shown in the figure below), you will have the option to either "Accept" or "Decline" the participation request. Once you have made your decision, the request status will change to either "Accepted" or "Declined" (see first figure). | As an Project Admin, you are responsible for reviewing participation requests for your projects. Once a user has submitted a request to participate in a project you own, the RDMS will notify you of that request. The notification is sent via email, but also visible in the web interface. To handle a project participation request, you can navigate to the workflow page shown above and find the request in the "Open" status. If you click on the three vertical dots (as shown in the figure below), you will have the option to either "Accept" or "Decline" the participation request. Once you have made your decision, the request status will change to either "Accepted" or "Declined" (see first figure). |
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| {{ :rdms:workflows:propa2.png?direct&300 | }} | {{ :rdms:workflows:propa2.png?direct&300 | }} |
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| * You are already a member of that project. | * You are already a member of that project. |
| * Your previous request was declined, and the project owner has not yet closed it. | * Your previous request was declined, and the Project Admin has not yet closed it. |
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| If you are experiencing this issue, please contact the owner of the project and ask them to either "Reopen" or "Close" your request. If they close the request, then you can submit a new one. If they reopen the request, it becomes active again, and all you have to do is wait for their decision. | If you are experiencing this issue, please contact the admin of the project and ask them to either "Reopen" or "Close" your request. If they close the request, then you can submit a new one. If they reopen the request, it becomes active again, and all you have to do is wait for their decision. |
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| Once your request has been submitted, the owner of the project will be notified. Your request will appear in blue under the "Open" status column. At this stage, all you need to do is wait for the decision of the owner. Once they have made a choice, your request will be updated to either "Accepted" or "Declined", and you will be notified both through the web interface and via email. If your request is accepted, then you will gain access to the project with the permissions and role assigned to you by the owner. | Once your request has been submitted, the admin of the project will be notified. Your request will appear in blue under the "Open" status column. At this stage, all you need to do is wait for the decision of the Project Admin. Once they have made a choice, your request will be updated to either "Accepted" or "Declined", and you will be notified both through the web interface and via email. If your request is accepted, then you will gain access to the project with the permissions and role assigned to you by the Project Admin. |
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