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rdms:webapp:datamanagement [2025/09/22 12:38] – re-edit after changes to the styling agreements giuliordms:webapp:datamanagement [2025/09/24 14:11] (current) – [Group Management] resized screenshot jelte
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 {{ :rdms:webapp:rdms_data_management_tab_1.jpg?direct&900 |}} {{ :rdms:webapp:rdms_data_management_tab_1.jpg?direct&900 |}}
  
-Clicking on the "Data Management" tab in the menu will open a browser window, as shown below. This window will allow you to navigate and select Groups, Team Drives, or Projects where you have management permissions. The goal of this section of the RDMS is to manage user permissions and access to Groups, Team Drives, or Projects. If you want to display the data contained in Team Drives or Projects, you can do it from this page as well, but we suggest you use the [[rdms:webapp:databrowser|Data Browser]] instead.+Clicking on the "Data Management" tab in the menu will open a browser window, as shown below. This window will allow you to select groups, team drives, or projects for which you have management permissions.  If you want to display the data contained in Team Drives or Projects, you can do it from this page as well, but we suggest you use the [[rdms:webapp:databrowser|Data Browser]] instead. 
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 +{{ :rdms:webapp:rdms_data_management_tab_2b.png?direct&900 |}}
  
-{{ :rdms:webapp:rdms_data_management_tab_2.png?direct&400 |}} 
  
 ===== Team Drives Management ===== ===== Team Drives Management =====
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 ===== Group Management ===== ===== Group Management =====
  
-In the general context of the RDMS, groups serve to collect RDMS users into one single entity. If you are familiar with [[rdms:solution:team|Team Drives]], there the Team Drive group acts as the user that has the Team Drive as its assigned folder. In that case, the group is, in a sense, the Team Drive itself. If you delete the group, you delete the Team Drive. In a broader context, Groups serve as a way to collectively manage and assign the same permissions to multiple users in a given RDMS environment. For example, you can grant access to a folder to multiple users by using a group, or you can share files with a group instead of individual users. Please see the [[rdms:data:sharing|Sharing Files and Folders]] section of the Wiki for more info on how to share files and folders in the RDMS. +RDMS Groups serve to collect RDMS users into one single entity. They serve as a way to collectively manage and assign the same permissions to multiple users in the RDMS. For example, you can grant multiple users access to a folder by using a group, or you can share files with a group instead of individual users. Please see the [[rdms:data:sharing|Sharing Files and Folders]] section of the wiki for more info on how to share files and folders in the RDMS. 
  
 With this being said, to create a new group in the RDMS, first open the "Data Management" tab, then select the {{:rdms:webapp:add.png?nolink&35|}} button, and choose "New Group" from the context menu that opens.  With this being said, to create a new group in the RDMS, first open the "Data Management" tab, then select the {{:rdms:webapp:add.png?nolink&35|}} button, and choose "New Group" from the context menu that opens. 
  
-{{ :rdms:webapp:rdms_new_group_1.png?direct&400 |}}+{{ :rdms:webapp:rdms_new_group_1.png?direct&300 |}}
  
 Specify a valid group name in the next window and confirm via "Save" to create your new group. At this point, the new group should contain a single user: yourself. Specify a valid group name in the next window and confirm via "Save" to create your new group. At this point, the new group should contain a single user: yourself.
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 Once you start adding group members, this page also gives you an overview of all current RDMS users who are members of the selected group. Once you start adding group members, this page also gives you an overview of all current RDMS users who are members of the selected group.
  
-==== Adding and removing Group Members ====+==== Adding and Removing Group Members ====
  
 Once you have selected a group in the "Data Management" tab, you can use the {{:rdms:webapp:rdms_cogwheel.png?nolink&25|}} button on the right side of the screen and then select "Add Group member" to add a new user to your group. If you wish to remove a user from the group, instead, then you can use the {{:rdms:webapp:rdms_trash_symbol.png?nolink&25|}} button next to a user's name to remove this user from the current group. Once you have selected a group in the "Data Management" tab, you can use the {{:rdms:webapp:rdms_cogwheel.png?nolink&25|}} button on the right side of the screen and then select "Add Group member" to add a new user to your group. If you wish to remove a user from the group, instead, then you can use the {{:rdms:webapp:rdms_trash_symbol.png?nolink&25|}} button next to a user's name to remove this user from the current group.