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rdms:webapp:datamanagement [2025/08/19 14:20] – [Adding and removing Group members] Caps in heading jelterdms:webapp:datamanagement [2026/08/05 14:53] (current) – [Group Management] burcu
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-{{indexmenu_n>4}}+{{indexmenu_n>5}} 
 ====== Data Management Tab ====== ====== Data Management Tab ======
  
-If you want to manage your RDMS Groups, Team Drives, or your Projects, you need to access the ''Data Management'' tab in the right sidebar Menu (see screenshot below). If you do not see the data management icon ({{:rdms:webapp:datamanagement.png?direct&25|}}), then it means that you do not yet have the right permissions to manage Groups, Team Drives, or Projects. If that is the case, please contact [[rdms-support@rug.nl|rdms-support@rug.nl]] to request access to it.+To manage your RDMS Groups, Team Drives, or RDMS Projects, select the {{:rdms:webapp:datamanagement.png?direct&25|}} icon in the main menu on the left. This opens the "Data Management" tab, as shown below. If you do not see the data management icon, you do not have the required permissions. Contact [[rdms-support@rug.nl|rdms-support@rug.nl]] to request access.
  
 {{ :rdms:webapp:rdms_data_management_tab_1.jpg?direct&900 |}} {{ :rdms:webapp:rdms_data_management_tab_1.jpg?direct&900 |}}
  
-Clicking on the ''Data Management'' tab in the Menu will open a browser window, as shown below. This window will allow you to navigate and select Groups, Team Drives, or Projects where you have management permissions. The goal of this section of the RDMS is to manage user permissions and access to Groups, Team Drives, or Projects. If you want to display the data contained in Team Drives or Projects, you can do it from this page as well, but we suggest you use the [[rdms:webapp:databrowser|Data Browser]], instead.+The "Data Management" tab displays the RDMS Groups, Team Drives, and RDMS Projects that you have permission to manage.
  
-{{ :rdms:webapp:rdms_data_management_tab_2.png?direct&400 |}}+You can also view the files and folders stored in Team Drives and RDMS Projects from this tab. However, we recommend using the [[rdms:webapp:databrowser|Data Browser]] to browse and manage files and folders.
  
-===== Team Drives Management =====+{{ :rdms:webapp:rdms_data_management_tab_2b.png?direct&900 |}}
  
-For further information about the management of RDMS Team Drives via the ''Data Management'' tab, please have a look at the [[rdms:solution:team|Team Drive]] section of the wiki. +===== Team Drive Management ===== 
 + 
 +For information about managing RDMS Team Drives through the "Data Management" tab, see [[rdms:solution:team|RDMS Team Drives]].
  
 ===== Project Management ===== ===== Project Management =====
  
-For further information about the management of RDMS Team Drives via the ''Data Management'' tab, please have a look at the [[rdms:solution:projects|Projects and Archives]] section of the wiki. +For information about managing RDMS Projects through the "Data Management" tab, see [[rdms:solution:projects|RDMS Projects and Archives]].
  
 ===== Group Management ===== ===== Group Management =====
  
-In the general context of the RDMS, groups serve to collect RDMS users into one single entity. If you are familiar with [[rdms:solution:team|Team Drives]], there the Team Drive group acts as the user that has the Team Drive as its assigned folder. In that case, the group is in a sense the Team Drive itself. If you delete the group, you delete the Team Drive. In a broader context, Groups serve as a way to collectively manage and assign the same permissions to multiple users in a given RDMS environment. For example, you can grant access to a folder to multiple users by using a group, or you can share files with a group instead of single users. Please see the [[rdms:data:sharing|Sharing Files and Folders]] section of the Wiki for more info on how to share files and folders in the RDMS. +RDMS Groups allow you to manage multiple RDMS users as a single group. You can assign the same permissions to all group members instead of assigning permissions to each user individually.
  
-With this being said, to create a new group in the RDMS, first open the ''Data Management'' tab, then select the {{:rdms:webapp:add.png?nolink&35|}} button, and choose "New Group" from the context menu that opens. +For example, you can grant a group access to a folder or share files and folders with a group. For more information, see [[rdms:data:sharing|Sharing Files and Folders]].
  
-{{ :rdms:webapp:rdms_new_group_1.png?direct&400 |}}+To create an RDMS Group:
  
-Specify a valid group name in the next window and confirm via ''Save'' to create your new group. At this point, the new group should contain a single user: yourself.+  - Open the "Data Management" tab. 
 +  - Select the {{:rdms:webapp:add.png?nolink&35|}} button. 
 +  - Select "New Group" from the menu. 
 + 
 +{{ :rdms:webapp:rdms_new_group_1.png?direct&300 |}} 
 + 
 +Enter a valid group name and select "Save". The new group initially contains one member: you.
  
 {{ :rdms:webapp:rdms_new_group_2.png?direct&600 |}} {{ :rdms:webapp:rdms_new_group_2.png?direct&600 |}}
  
-The web portal will automatically open the user overview about your group. Here you can verify that the group is not empty. If you see an empty group, then it means that something failed during the creation process. Please contact [[rdms-support@rug.nl|rdms-support@rug.nl]] in such a case. You can also verify that the group has been successfully created by checking if you can see the newly created group listed on the left side of the ''Data Management'' tabs under ''My groups''.+The Web interface automatically opens the user overview for the new group. Use this overview to verify that the group contains your user account. 
 + 
 +**Note:** If the group is empty, the creation process may have failed. Contact [[rdms-support@rug.nl|rdms-support@rug.nl]] for assistance. 
 + 
 +You can also verify that the group was created successfully by checking whether it appears under "My groups" in the "Data Management" tab.
  
 {{ :rdms:webapp:rdms_group_management_1.png?direct&850 |}} {{ :rdms:webapp:rdms_group_management_1.png?direct&850 |}}
  
-Once you start adding group members, this page also gives you an overview of all current RDMS users that are member of the selected group.+\\ 
 +After you add users, this page displays all current members of the selected RDMS Group. 
 + 
 +==== Adding and Removing Group Members ==== 
 + 
 +To add a user to an RDMS Group:
  
-==== Adding and removing Group Members ====+  - Select the group in the "Data Management" tab. 
 +  - Select the {{:rdms:webapp:rdms_cogwheel.png?nolink&25|}} button on the right side of the page. 
 +  - Select "Add Group member". 
 +  - Select the user that you want to add.
  
-Once you have selected a group in the ''Data Management'' tab, you can use the {{:rdms:webapp:rdms_cogwheel.png?nolink&25|}} button in the right side of the screen and then select ''Add Group member'' to add a new user to your group. If you wish to remove a user from the group, instead, then you can use the {{:rdms:webapp:rdms_trash_symbol.png?nolink&25|}} button next to a user's name to remove this user from the current group.+To remove a user from an RDMS Group, select the {{:rdms:webapp:rdms_trash_symbol.png?nolink&25|}} button next to the user's name.