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rdms:webapp:datamanagement [2024/09/09 07:45] – there was a not-working image link. Fixed that. jelterdms:webapp:datamanagement [2026/08/05 14:53] (current) – [Group Management] burcu
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-{{indexmenu_n>4}}+{{indexmenu_n>5}} 
 ====== Data Management Tab ====== ====== Data Management Tab ======
-The more elaborated data management tasks, as well as the management of RDMS Teams and Projects is done via the "Data Management Tab" which can be found on the left-side panel of the web interface.+ 
 +To manage your RDMS Groups, Team Drives, or RDMS Projects, select the {{:rdms:webapp:datamanagement.png?direct&25|}} icon in the main menu on the left. This opens the "Data Management" tab, as shown below. If you do not see the data management icon, you do not have the required permissions. Contact [[rdms-support@rug.nl|rdms-support@rug.nl]] to request access.
  
 {{ :rdms:webapp:rdms_data_management_tab_1.jpg?direct&900 |}} {{ :rdms:webapp:rdms_data_management_tab_1.jpg?direct&900 |}}
  
-**Note:** This tab is just visible if your account has the correct permissions for that. If you do not see the tab, but need it for your data management tasks, please contact [[rdms-support@rug.nl|RDMS-Support]]  +The "Data Management" tab displays the RDMS Groups, Team Drives, and RDMS Projects that you have permission to manage.
  
-If you hover over or click on the symbol of the data management tab, the web interface will show you an overview with the RDMS Teams, Projects, and Groups that are available to you.+You can also view the files and folders stored in Team Drives and RDMS Projects from this tab. However, we recommend using the [[rdms:webapp:databrowser|Data Browser]] to browse and manage files and folders.
  
-{{ :rdms:webapp:rdms_data_management_tab_2.png?direct&400 |}}  +{{ :rdms:webapp:rdms_data_management_tab_2b.png?direct&900 |}}
  
 +===== Team Drive Management =====
  
 +For information about managing RDMS Team Drives through the "Data Management" tab, see [[rdms:solution:team|RDMS Team Drives]].
  
-===== Team Drives Management ===== 
- 
-For further information about the management of RDMS Team Drives via the data management tab, have a look at the [[rdms:solution:team|Team Drive]] section of the wiki.  
 ===== Project Management ===== ===== Project Management =====
  
-For further information about the management of RDMS Team Drives via the data management tab, have a look at the [[rdms:solution:projects|Projects and Archives]] section of the wiki.  +For information about managing RDMS Projects through the "Data Management" tab, see [[rdms:solution:projects|RDMS Projects and Archives]].
-===== Group Management =====+
  
-While the [[rdms:solution:team|Team Drive]] wiki section already explains the usage of RDMS groups in the context of RDMS Team Drives, the concept of groups can be also used in other storage areas of the system. +===== Group Management =====
- +
-In general, groups serve to collect RDMS users into one single entity. This can be used to, for example, assign/manage the same permissions for multiple users at the same time. +
  
-To create a new group in the RDMS, first open the data management tab, then select the {{:rdms:webapp:add.png?nolink&30|}}  button, and choose "New Group" from the context menu that opens. +RDMS Groups allow you to manage multiple RDMS users as a single group. You can assign the same permissions to all group members instead of assigning permissions to each user individually.
  
-{{ :rdms:webapp:rdms_new_group_1.png?direct&400 |}}+For example, you can grant a group access to a folder or share files and folders with a group. For more information, see [[rdms:data:sharing|Sharing Files and Folders]].
  
-Specify a group name in the next window and confirm via "Save" to create your new group. +To create an RDMS Group:
  
-{{ :rdms:webapp:rdms_new_group_2.png?direct&500 |}}+  - Open the "Data Management" tab. 
 +  - Select the {{:rdms:webapp:add.png?nolink&35|}} button. 
 +  - Select "New Group" from the menu.
  
-Afterwards, the web portal will automatically open the user overview about your group. You will also see the newly created group listed on the left side of the data management tabs under "My groups".+{{ :rdms:webapp:rdms_new_group_1.png?direct&300 |}}
  
-{{ :rdms:webapp:rdms_group_management_1.png?direct&600 |}}+Enter a valid group name and select "Save". The new group initially contains one member: you.
  
-This view also gives you an overview about all current RDMS users that are member of the selected group.+{{ :rdms:webapp:rdms_new_group_2.png?direct&600 |}}
  
-==== Adding new Group Members ====+The Web interface automatically opens the user overview for the new group. Use this overview to verify that the group contains your user account.
  
-You can use the {{:rdms:webapp:rdms_cogwheel.png?nolink&30|}} button and then select "Add Group member" to add a new user to your group. +**Note:** If the group is empty, the creation process may have failed. Contact [[rdms-support@rug.nl|rdms-support@rug.nl]] for assistance.
  
 +You can also verify that the group was created successfully by checking whether it appears under "My groups" in the "Data Management" tab.
  
 +{{ :rdms:webapp:rdms_group_management_1.png?direct&850 |}}
  
-==== Removing Group Members ====+\\ 
 +After you add users, this page displays all current members of the selected RDMS Group.
  
 +==== Adding and Removing Group Members ====
  
-You can also use the {{:rdms:webapp:rdms_trash_symbol.png?nolink&30|}} button next to a user's name to remove this user from the current group. +To add a user to an RDMS Group:
  
-==== Using Groups ====+  - Select the group in the "Data Management" tab. 
 +  - Select the {{:rdms:webapp:rdms_cogwheel.png?nolink&25|}} button on the right side of the page. 
 +  - Select "Add Group member". 
 +  - Select the user that you want to add.
  
-Groups can be used to assign permissions in a similar way to normal RDMS users. For example, you can share files/folders with a group instead of single users. Please see the [[rdms:data:sharing|Sharing Files and Folders]] section of the Wiki for more info on how to share files/folders in the RDMS. +To remove a user from an RDMS Group, select the {{:rdms:webapp:rdms_trash_symbol.png?nolink&25|}} button next to the user's name.