Differences

This shows you the differences between two versions of the page.

--- rdms:webapp:datamanagement [2023/12/11 12:01] – indexmenu number adjusted jelte
+++ rdms:webapp:datamanagement [2025/09/24 14:11] (current) – [Group Management] resized screenshot jelte
@@ Line 1: / Line 1: @@
 {{indexmenu_n>4}}
-====== Data Management ======
+====== Data Management Tab ======
-{{:rdms:webapp:datamanagement.png?50 |}}
-Adding and managing users, groups and Projects.
+If you want to manage your RDMS Groups, Team Drives, or your Projects, you need to access the "Data Management" tab in the right sidebar menu (see screenshot below). If you do not see the data management icon ({{:rdms:webapp:datamanagement.png?direct&25|}}), then it means that you do not yet have the right permissions to manage RDMS Groups, Team Drives, or RDMS Projects. If that is the case, please contact [[rdms-support@rug.nl|rdms-support@rug.nl]] to request access to it.
-In the left part of the screen there is an overview of the Team Drives and Projects you have access to and all the existing user groups.
+{{ :rdms:webapp:rdms_data_management_tab_1.jpg?direct&900 |}}
-===== How to Add users, Groups and Projects=====
+Clicking on the "Data Management" tab in the menu will open a browser window, as shown below. This window will allow you to select groups, team drives, or projects for which you have management permissions.  If you want to display the data contained in Team Drives or Projects, you can do it from this page as well, but we suggest you use the [[rdms:webapp:databrowser|Data Browser]] instead.
-{{:rdms:webapp:add.png?75 |}} On the top level of this screen, User Management has the Add button. With the proper rights you can a user, a group or a project.
-{{ :rdms:webapp:newpulldown.png?300|}}
+{{ :rdms:webapp:rdms_data_management_tab_2b.png?direct&900 |}}
+===== Team Drives Management =====
-===== Create a Team Drive =====
+For further information about the management of RDMS Team Drives via the "Data Management" tab, please have a look at the [[rdms:solution:team|Team Drive]] section of the wiki.
-The top-level directory ''shared'' is the place to put your shared data. It has the following absolute path: ''rug/home/shared/''.
+===== Project Management =====
-Whether or not you are able to add a new Team Drive depends on your user rights.
+For further information about the management of RDMS Team Drives via the "Data Management" tab, please have a look at the [[rdms:solution:projects|Projects and Archives]] section of the wiki.
-To create a shared folder or a Team Drive, first select the Data Management panel on the left of the screen in the RDMS.
-The option to create a new Team Drive is available via the drop-down menu at the top left.
+===== Group Management =====
+RDMS Groups serve to collect RDMS users into one single entity. They serve as a way to collectively manage and assign the same permissions to multiple users in the RDMS. For example, you can grant multiple users access to a folder by using a group, or you can share files with a group instead of individual users. Please see the [[rdms:data:sharing|Sharing Files and Folders]] section of the wiki for more info on how to share files and folders in the RDMS.
-===== Adding data =====
+With this being said, to create a new group in the RDMS, first open the "Data Management" tab, then select the {{:rdms:webapp:add.png?nolink&35|}} button, and choose "New Group" from the context menu that opens.
-Once a “Shared drive” (“Group drive”) has been created, the owner or the users with enough privileges may add new directories and data objects to it.
+{{ :rdms:webapp:rdms_new_group_1.png?direct&300 |}}
-==== Sharing content of a group drive ====
+Specify a valid group name in the next window and confirm via "Save" to create your new group. At this point, the new group should contain a single user: yourself.
-Every RDMS user with the right privileges in a shared directory can grant access to other users to the data stored in a shared folder.
+{{ :rdms:webapp:rdms_new_group_2.png?direct&600 |}}
-In order to share the content of a folder or directory, navigate to the data management on the left-hand side menu and select the directory. Right click the mouse. This will open a drop-down menu with a set of options. Select the “Add user” option to grant access to a user with whom you want to share the content of the folder or the directory. This operation will open a new panel where one can select a user name and the desired level of user privileges for the specified user. Click the "Change permissions” button to apply the changes.
+The web portal will automatically open the user overview for your group. Here you can verify that the group is not empty. If you see an empty group, then it means that something failed during the creation process. Please contact [[rdms-support@rug.nl|rdms-support@rug.nl]] in such a case. You can also verify that the group has been successfully created by checking if you can see the newly created group listed on the left side of the "Data Management" tab under "My groups".
+{{ :rdms:webapp:rdms_group_management_1.png?direct&850 |}}
+Once you start adding group members, this page also gives you an overview of all current RDMS users who are members of the selected group.
+==== Adding and Removing Group Members ====
+Once you have selected a group in the "Data Management" tab, you can use the {{:rdms:webapp:rdms_cogwheel.png?nolink&25|}} button on the right side of the screen and then select "Add Group member" to add a new user to your group. If you wish to remove a user from the group, instead, then you can use the {{:rdms:webapp:rdms_trash_symbol.png?nolink&25|}} button next to a user's name to remove this user from the current group.