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Both sides previous revision Previous revision Next revision | Previous revision Next revision Both sides next revision | ||
rdms:solution:team [2023/06/28 16:52] jelte added some linex for struturing |
rdms:solution:team [2024/03/01 10:38] jelte Adjusted max size for web interface 32 to 50 MB |
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{{ : | {{ : | ||
- | ===== General | + | ===== General |
- | The following points summarize some of the basics of these special collections | + | The following points summarize some of the basics of Team Drives |
* Within the different storage areas of the RDMS, the so called //Team Drives// fulfill the role of a **shared storage space for research groups**. | * Within the different storage areas of the RDMS, the so called //Team Drives// fulfill the role of a **shared storage space for research groups**. | ||
* They can be used to store a group' | * They can be used to store a group' | ||
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* The data in a RDMS Team Drive can be shared with other group members, but also other RDMS users. | * The data in a RDMS Team Drive can be shared with other group members, but also other RDMS users. | ||
* The initial setup of a Team Drive has to be request. | * The initial setup of a Team Drive has to be request. | ||
- | * The management of a Team Drive (new users, permissions management) is in the hand of the research groups themselves. | + | * The management of Team Drives |
In the following sections, it will be described how a RDMS Team Drive is initially requested and setup. Furthermore, | In the following sections, it will be described how a RDMS Team Drive is initially requested and setup. Furthermore, | ||
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While the management and maintenance of a RDMS Team Drive are in the hands of the individual research groups or Team Drive owners, the initial setup of a Team Drive has to be requested via the RDMS Support. | While the management and maintenance of a RDMS Team Drive are in the hands of the individual research groups or Team Drive owners, the initial setup of a Team Drive has to be requested via the RDMS Support. | ||
- | To request a Team Drive, please contact < | + | To request a Team Drive, please contact < |
For the setup of a Team Drive, the following additional information are needed: | For the setup of a Team Drive, the following additional information are needed: | ||
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- **Name of the Team Drive:** The requester decides for a name that the Team Drive should have. The name will also define the location within the RDMS. The new drive will be at ''/< | - **Name of the Team Drive:** The requester decides for a name that the Team Drive should have. The name will also define the location within the RDMS. The new drive will be at ''/< | ||
- **Owner Information**: | - **Owner Information**: | ||
- | - **Further Information: | + | - **Further Information: |
It should be noted that **the creation of a RDMS Team Drive also creates an associated RDMS Group** with the same name as the Team Drive. This group is automatically added to the newly created Team Drive. | It should be noted that **the creation of a RDMS Team Drive also creates an associated RDMS Group** with the same name as the Team Drive. This group is automatically added to the newly created Team Drive. | ||
- | If it is desired by the owner of the RDMS Team Drive to manage the permissions on a group level, in contrast to just assigning permissions for individual users (see below), please also mention this during | + | Moreover, the creator |
- | + | ||
- | Managing on a group level needs additional | + | |
- | Of course, it is also at a later stage always possible to add these privileges | + | |
===== Working with Team Drives ===== | ===== Working with Team Drives ===== | ||
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==== For Team Drive Owners/ | ==== For Team Drive Owners/ | ||
+ | |||
+ | ++++ Click to display section | | ||
Team Drive owners/ | Team Drive owners/ | ||
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The steps to assign permissions that were described above always assign permissions on the top-level of the Team Drive, and all of its sub-folder and files if the specific checkbox was selected. | The steps to assign permissions that were described above always assign permissions on the top-level of the Team Drive, and all of its sub-folder and files if the specific checkbox was selected. | ||
- | For a more granular permission assignment, it is possible to adjust the permissions also differently for different files/ | + | For a more granular permission assignment, it is possible to adjust the [[rdms: |
For this, the respective file/folder has to be selected from the data tab. Subsequently, | For this, the respective file/folder has to be selected from the data tab. Subsequently, | ||
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If you want to have a Team Drive that is setup with granular permissions for different users/ | If you want to have a Team Drive that is setup with granular permissions for different users/ | ||
+ | |||
+ | **Permission Inheritance and Team Drives** | ||
+ | |||
+ | It is furthermore possible to enable/ | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | The owner of a Team Drive can enable permission inheritance on the whole drive if that is desired. To do this, you have to navigate to the management tab of the Team Drive and then first select the '' | ||
+ | |||
+ | From there, you can access a context menu that allows you to select 'Set permission inheritance' | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | Please read the section about [[rdms: | ||
**The Advantages of using Groups for Permission Management** | **The Advantages of using Groups for Permission Management** | ||
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* '' | * '' | ||
+ | |||
+ | ---- | ||
+ | |||
+ | === Additional Info: Creation of Team Drives by the User === | ||
+ | |||
+ | If you have requested a Team Drive, your account gets promoted to ' | ||
+ | |||
+ | To create a Team Drive as a ' | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | Afterwards, the system will ask you for the desired name of the new Team Drive. Specify a name, then confirm, and a new Team Drive is created with the specified name. | ||
+ | |||
+ | ++++ | ||
==== For ' | ==== For ' | ||
+ | |||
+ | ++++ Click to display section | | ||
For ' | For ' | ||
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{{ : | {{ : | ||
- | Afterwards, basic tasks can be performed directly in the web interface, for example the creation of new folders or uploading of small files (<32 MB). | + | Afterwards, basic tasks can be performed directly in the web interface, for example the creation of new folders or uploading of small files (<50 MB). |
Alternatively, | Alternatively, | ||
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If in doubt, contact the owner/ | If in doubt, contact the owner/ | ||
+ | |||
+ | ++++ |