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rdms:solution:multizone [2025/03/24 08:00] – burcurdms:solution:multizone [2025/07/22 11:52] (current) – [Switching between Zones and Identifying your current Zone] Adjusted heading, removed some enforced breaks. jelte
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-====== Different Zones ======+====== Data Zones ======
  
 In the RDMS, zones help organize and manage data by separating it into distinct areas. Each zone is like a dedicated workspace with its own rules and resources. This setup ensures that data is stored and accessed in a way that meets specific requirements, such as security or collaboration needs. In the RDMS, zones help organize and manage data by separating it into distinct areas. Each zone is like a dedicated workspace with its own rules and resources. This setup ensures that data is stored and accessed in a way that meets specific requirements, such as security or collaboration needs.
  
 We have two zones in the RDMS: We have two zones in the RDMS:
 +  - **Default Data Zone**: The main area where most users archive and manage their non-sensitive research data.
 +  - **Sensitive Data (SD) Zone**: A specialized area designed for research data that requires extra protection due to privacy or confidentiality requirements.
  
-**1) Default Zone**: The main area where most users archive and manage their non-sensitive research data. +The usage of multiple data zones brings certain advantages:
- +
-**2) Sensitive Data (SD) Zone**: A specialized area designed for research data that requires extra protection due to privacy or confidentiality requirements. +
- +
-\\ +
- +
-===Advantages of having multiple zones:=== +
   * Security: Sensitive data is kept separate from general research data, with stricter access controls.   * Security: Sensitive data is kept separate from general research data, with stricter access controls.
- 
   * Flexibility: Each zone operates independently, allowing us to tailor policies and access settings to meet different needs.   * Flexibility: Each zone operates independently, allowing us to tailor policies and access settings to meet different needs.
- 
   * Collaboration: Zones allow users to work together while ensuring appropriate data handling.   * Collaboration: Zones allow users to work together while ensuring appropriate data handling.
  
  
-===== How to access Sensitive Data Zone?====+===== Accessing the Sensitive Data Zone====
  
-1) Contact [[rdms-support@rug.nl|rdms-support@rug.nl]]. Keep in mind that only research group leaders, supervisors or PIs can make the initial request. You will receive a request form where you will be asked to provide the following information: +1. The access to the data zone for sensitive data is only possible after having been granted access. Therefore, as a first step, contact [[rdms-support@rug.nl|rdms-support@rug.nl]] to request access.  
-<hidden Click to display request form><code>+Keep in mind that **only research group leaders, supervisors, or PIs can make the initial request**.  
 + 
 +You will receive a request form where you will be asked to provide the following information: 
 +<hidden Click to display the request form><code>
 Faculty name: Faculty name:
 Institute Name: Institute Name:
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 Name of the Team Drive **  :  Name of the Team Drive **  : 
  
-* An administrator is the person who is responsible of the management of the whole Team Drive. The administrator is responsible of giving others permissions and roles to access data, as well as revoking their permissions and roles. +* An administrator is the person who is responsible for the management of the whole Team Drive. The administrator is responsible for giving others permissions and roles to access data, as well as revoking their permissions and roles. 
  
-** A RDMS Team Drive is a group environment where the administrator has total control of its management. Research data from different projects are organized and stored in a RDMS Team Drive. If the applicant requesting a new Team Drive is going to be its administrator, they can propose a name for the Team Drive when it is created. If the applicant is not an administrator, they should ask the designated Team Drive administrator(s) to provide a name for the new Team Drive. +** A RDMS Team Drive is a group environment where the administrator has total control of its management. Research data from different projects is organized and stored in an RDMS Team Drive. If the applicant requesting a new Team Drive is going to be its administrator, they can propose a name for the Team Drive when it is created. If the applicant is not an administrator, they should ask the designated Team Drive administrator(s) to provide a name for the new Team Drive. 
 </code></hidden> </code></hidden>
 \\ \\
  
-2) If everything is in order with your request form, you will receive an email from us outlining  the terms and conditions for archiving research data in the SD zone of the RDMS, as well as the date you can access the RDMS SD zone. By receiving this email, you confirm that you have read and accepted these terms and conditions required for using the RDMS SD zone.+2. If everything is in order with your request form, you will receive an email from us outlining the terms and conditions for archiving research data in the SD zone of the RDMS, as well as the date when you can access the RDMS SD zone. By receiving this email, you confirm that you have read and accepted these terms and conditions required for using the RDMS SD zone.
  
-Other project members should individually contact [[rdms-support@rug.nl|rdms-support@rug.nl]] to ask for the initial access to the Team Drive requested by their supervisors.  
 <hidden Click to display Terms & Conditions required for using the RDMS SD zone><code> <hidden Click to display Terms & Conditions required for using the RDMS SD zone><code>
 Rules for Data Storage: Rules for Data Storage:
  
 +   * Data must be stored in Team Drives. Users are not allowed to store data in their Home Drive.
    * Folder and file names must not contain sensitive information.    * Folder and file names must not contain sensitive information.
    * Metadata keywords must not contain sensitive information.    * Metadata keywords must not contain sensitive information.
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 Rules for Data Sharing and Access: Rules for Data Sharing and Access:
  
-   * The administrator(s) of the Team Drive is fully responsible for managing user permissions and roles within the Team Drive, as well as the data structure.+   * The administrator(s) of the Team Drive are fully responsible for managing user permissions and roles within the Team Drive, as well as the data structure.
            
 System Monitoring: System Monitoring:
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 </code></hidden> </code></hidden>
 \\ \\
 +Other project members should individually contact [[rdms-support@rug.nl|rdms-support@rug.nl]] to ask for the access to the Team Drive requested by their supervisors. 
  
-3) Accessing the RDMS SD zone and transferring data is similar to the Default zone. You can access the RDMS SD zone via the [[https://wiki.hpc.rug.nl/rdms/webapp|web interface]] and ''iCommands''. To transfer data, you can continue to use Cyberduck and ''iCommands''; you simply need to configure the profiles accordingly. Check the [[https://wiki.hpc.rug.nl/rdms/access/windows/cyberduck|Cyberduck]] and [[https://wiki.hpc.rug.nl/rdms/access/linux/icommands|icommands]] subsections in this wiki for instructions on setting up the profiles. 
  
-===== How to switch between zones and recognize the zone you are working in?==== 
  
-You can switch between zones via the web interface without logging out and logging back in. To switch zones, click on the RUG icon at the top of the web interface, then click on the Data Zone. From there, you can select the zone which you would like to switch to.+3. Accessing the RDMS SD zone and transferring data is similar to the Default zone. You can access the RDMS SD zone via the [[https://wiki.hpc.rug.nl/rdms/webapp|web interface]] and ''iCommands''. To transfer data, you can also use Cyberduck and ''iCommands'', but you need to configure the connection profiles accordingly. 
 + 
 +Have a look at the [[https://wiki.hpc.rug.nl/rdms/access/windows/cyberduck|Cyberduck]] and [[https://wiki.hpc.rug.nl/rdms/access/linux/icommands|icommands]] subsections in this wiki for instructions on how to correctly configure the clients to access the Sensitive and Default data zones.  
 + 
 +===== Identify and switch Data Zones ==== 
 + 
 +In the web interface, You can switch between data zones without the need to re-login. To switch zones, click on the RUG icon at the top of the web interface, then click on "Data Zone". From there, you can select the zone that you would like to switch to.
  
  
 {{ :rdms:solution:switch_zone2.png}} {{ :rdms:solution:switch_zone2.png}}
  
-\\ 
  
-When you click on the RUG icon, the name of the zone you are working in will appear on the right side of the banner. Additionally, there is a slight difference in the colour scheme between the two zones, with the Sensitive Data Zone featuring a menu with a darker colour on the left side of the web interface. +If you click on the RUG icon, the name of the currently selected data zone will appear on the right side of the banner. Additionally, there is a slight difference in the colour scheme between the two zones, with the Sensitive Data Zone featuring a menu with a darker colour on the left side of the web interface.
- +
-\\+
  
 {{ :rdms:solution:banner_top_sd2.png}} {{ :rdms:solution:banner_top_sd2.png}}