About the Research Data Management System

The proper management of research data is becoming increasingly important. On one hand, there is a shared ambition within the UG and among research funders to adhere to the various facets of the Open science framework and the FAIR data principles. On the other hand, concerns about the rules and regulations imposed by GDPR have arisen, alongside the growing opportunities for data reuse if datasets are discoverable and reusable.

Current storage solutions (X/Y drive, Unishare, Google Drive, NAS) do not adequately meet the standards of the long-term data storage. This includes advanced metadata management, visualisation of user permissions and policy implementations, and access audit.

With the Research Data Management System (RDMS) we aim to meet the requirements of modern data management.

Current RDMS functionality (April 2024):

• A centralized storage system for research data, hosted on UG premises.
• A safe solution for managing and archiving files.
• The option to add metadata to files and collections and folders for increased searchability and findability.
• Ability to implement automated data policies.
• Sharing data with scientists within the UG.
• Collecting, sharing and re-using data in teams and projects.
• Secure storage of the data on various levels depending on the vulnerability of the data.
• Different ways to transfer data to and from the RDMS for Windows and Mac for a flexible selection depending on the user demands.
• A connection to the HPC clusters Hábrók and Snellius as well as the Linux Workspace (LWP) for easy data transfer via command line.

Moreover, we are continuously working on the RDMS to increase the user experience and add new functionalities.

Important new features that are in progress:

• Possibility to collaborate with external users.
• Possibility to publish data that is archived in the RDMS.
• Improvements for the project archiving workflow.

For information about upcoming RDMS training events (workshops, presentations, etc.), please refer to the User Training section of this wiki. There, you also find the available training materials from past events which can be used.

Primary support of the RDMS is given by the RDMS support team, who will help you with any questions about using the system. Please mail us at: rdms-support@rug.nl for help, but also for feedback and new feature requests.