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rdms:workflows:archiving [2025/09/24 14:00] – [Step 2: Check Data and copy to Project Archive] Same for step 2 jelterdms:workflows:archiving [2025/09/25 09:40] (current) – [Archiving Workflow] changed owner to admin jelte
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 {{ :rdms:workflows:rdms_archiving_workflow_wiki.svg |}} {{ :rdms:workflows:rdms_archiving_workflow_wiki.svg |}}
  
-The archiving workflow in the RDMS allows the owner of an [[rdms:solution:projects|RDMS Project]] to archive the data contained in the project folder by following a step-by-step process in the web interface.+The archiving workflow in the RDMS allows the admin of an [[rdms:solution:projects|RDMS Project]] to archive the data contained in the project folder by following a step-by-step process in the web interface.
  
 An archive in the RDMS is a bundled dataset, called a **data package**, that contains both the data and its related metadata, and has been frozen by making it **read-only** in the system. Each archive is automatically labelled with a unique timestamp to indicate when the data was frozen. An archive in the RDMS is a bundled dataset, called a **data package**, that contains both the data and its related metadata, and has been frozen by making it **read-only** in the system. Each archive is automatically labelled with a unique timestamp to indicate when the data was frozen.
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 During the archiving process, there are three distinct roles, each of which becomes active at different stages. During the archiving process, there are three distinct roles, each of which becomes active at different stages.
  
-**Owner/Admin:**+**Project Admin:**
 This role is responsible for assigning the data manager and metadata manager roles as well as starting the archiving process. By default, the creator of the RDMS project is its admin, but the role can also be assigned to other users (see below for info about assigning roles). Best practice is to assign this role to the project supervisor. This role is responsible for assigning the data manager and metadata manager roles as well as starting the archiving process. By default, the creator of the RDMS project is its admin, but the role can also be assigned to other users (see below for info about assigning roles). Best practice is to assign this role to the project supervisor.
  
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 ==== Step 3: Creation of the Data Package ==== ==== Step 3: Creation of the Data Package ====
-<hidden>+++++ Click to display detailed information on the third step of the archiving workflow |
 **Active role**: Data Manager\\ **Active role**: Data Manager\\
 **Prerequisites**: Step 2 has finished. **Prerequisites**: Step 2 has finished.
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 **Note**: As mentioned above, you cannot directly add more data via the workflows page in this step. If you or another data manager sees that wrong data was selected or that data is missing, then you have to select the "Prepare data" option, which will move the workflow back to the previous step. There, you can adjust the content of the archive draft before moving it back to the current step. **Note**: As mentioned above, you cannot directly add more data via the workflows page in this step. If you or another data manager sees that wrong data was selected or that data is missing, then you have to select the "Prepare data" option, which will move the workflow back to the previous step. There, you can adjust the content of the archive draft before moving it back to the current step.
-</hidden>+++++
  
 ==== Step 4: Add/Approve Metadata ==== ==== Step 4: Add/Approve Metadata ====
-<hidden>+++++ Click to display detailed information on the fourth step of the archiving workflow |
 **Active role**: Metadata Manager and Data Manager\\ **Active role**: Metadata Manager and Data Manager\\
 **Prerequisites**: Step 3 is finished, (a DOI for the data set exists). **Prerequisites**: Step 3 is finished, (a DOI for the data set exists).
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 {{ :rdms:workflows:rdms_workflow_meta_4.png?direct&600 |}} {{ :rdms:workflows:rdms_workflow_meta_4.png?direct&600 |}}
  
-</hidden>+++++
  
 ==== Step 5: Move Data Package to Archive ==== ==== Step 5: Move Data Package to Archive ====
-<hidden>+++++ Click to display detailed information on the fifth step of the archiving workflow |
 **Active role**: Data Manager\\ **Active role**: Data Manager\\
 **Prerequisites**: Step 4 is finished, data and metadata are complete. **Prerequisites**: Step 4 is finished, data and metadata are complete.
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 {{ :rdms:workflows:rdms_archiving_approve_3.png?direct&800 |}} {{ :rdms:workflows:rdms_archiving_approve_3.png?direct&800 |}}
  
-</hidden>+++++
 ===== The Data Package and its Content =====  ===== The Data Package and its Content =====