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rdms:webapp:search [2024/04/03 17:04] jelte [Search using Metadata] |
rdms:webapp:search [2024/05/10 12:06] (current) burcu [Filtering Your Search Results] |
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====== Search ====== | ====== Search ====== | ||
- | The RDMS web interface comes with and extensive and flexible search functionality. | + | The RDMS web interface comes with and extensive and flexible search functionality. |
- | This section will explain the basis functions of integrated search | + | This section will explain the basic functions of the integrated search |
- | ===== Access | + | ===== Accessing |
- | The access to the search engine is possible via the left-sided menu in the web interface. After login to the interface, click the {{: | + | Accessing |
+ | |||
+ | After logging in to the interface, | ||
{{ : | {{ : | ||
- | ==== General Functionality ==== | + | ===== General Functionality |
- | === General vs. Key/ | + | ==== General vs. Key/ |
- | The search functionality in the RDMS is available in two different flavors: | + | The search functionality in the RDMS is available in two distinct options: |
- | - **General search:** The general search | + | - **General search:** The general search |
- | - **Key/ | + | - **Key/ |
- | You can change between | + | You can change between |
- | === Tabbed Searches === | + | ==== Tabbed Searches |
- | The top menu in the search allows you to add new search tabs via the {{: | + | The top menu in the search |
{{ : | {{ : | ||
- | === Saved Searches === | + | ==== Saved Searches |
- | Additionally, | + | Additionally, |
{{ : | {{ : | ||
- | You will be asked to name the saved search. | + | You will be asked to name your saved search. |
{{ : | {{ : | ||
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{{ : | {{ : | ||
- | === Sub-Searches === | + | ==== Sub-Searches |
- | Whenever a search result is found, the RDMS search allows to execute | + | Whenever a search result is found, the RDMS search allows to execute subsequent |
- | To open the sub-search, first find the folder in which you want to search via the initial search, then click the magnifying glass button next to the folder name. | + | First find the folder in which you want to search via the initial search, then click the magnifying glass button next to the folder name. |
{{ : | {{ : | ||
- | This will open a sub-search in a new tab where the folder location is already set as the search path. Inside the sub-search, you can then use either the general search or the KVE search (see below). | + | This will open a sub-search in a new tab where the folder location is already set as the search path. Inside the sub-search, you can then use either the general search or the KVE search (see below). |
**Note:** You can of course also do sub-searches of sub-searches if this is needed. The process is the same as described here. | **Note:** You can of course also do sub-searches of sub-searches if this is needed. The process is the same as described here. | ||
- | === Open Search Results === | + | ==== Opening |
The RDMS search allows to open search results in two different ways: | The RDMS search allows to open search results in two different ways: | ||
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===== Using RDMS Search ===== | ===== Using RDMS Search ===== | ||
==== General Search ==== | ==== General Search ==== | ||
- | To execute | + | To perform |
{{ : | {{ : | ||
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This will search for the specified search term using the standard search parameters. | This will search for the specified search term using the standard search parameters. | ||
- | To make the search results more precise, you can adjust the search criteria. For example, you can specify | + | To make the search results more precise, you can adjust the search criteria. For example, you can specify |
{{ : | {{ : | ||
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**Note:** | **Note:** | ||
- | * This simple search will display results where the search term is found at various | + | * This simple search will display results where the search term is found at various |
- | ==== Search | + | ==== Search |
While the general search view can be also used to search based on metadata, the separate key/ | While the general search view can be also used to search based on metadata, the separate key/ | ||
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**Note:** The function of combining multiple KVE entries to narrow down search results makes the metadata-based search of the RDMS web interface very powerful. This function is especially helpful for cases where there is a lot of data with distinct, but similar metadata entries. | **Note:** The function of combining multiple KVE entries to narrow down search results makes the metadata-based search of the RDMS web interface very powerful. This function is especially helpful for cases where there is a lot of data with distinct, but similar metadata entries. | ||
+ | |||
+ | ===== Further Tips ===== | ||
+ | ==== Using Fast Search ==== | ||
+ | |||
+ | Next to the search function explained so far, the RDMS also has a fast search that can be used to make simple searches from any location in the RDMS. | ||
+ | |||
+ | To access the fast search, simply click on the UG logo in the top-left corner of the web interface: | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | A menu will be revealed where you can either specify a RDMS path to directly open it (left field) or do a fast search (right fields): | ||
+ | |||
+ | {{ : | ||
+ | ==== More Advanced Search Syntax ==== | ||
+ | |||
+ | While it was shown above how files and folders can be found based on different parameters (name, metadata, etc.), and it was also shown that search criteria can be adjusted via the available menu to fine-tune search results, we will elaborate here advanced search syntax for further customization. | ||
+ | |||
+ | When you specify a search term in the field, it is important to know that you can also use additional wildcard characters in your query. These wildcard characters are: | ||
+ | |||
+ | * '' | ||
+ | * '' | ||
+ | |||
+ | It is important to note that these wildcard characters can also be used for the search based on metadata. | ||
+ | |||
+ | To see how you can use these wildcards for further filtering of your query, take a look at this example where we first searched for " | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | Assuming that we now just want to find the configuration data for all devices 1-3, we could use a search term like " | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | As we used the '' | ||
+ | |||
+ | In another example, suppose we want to find both the analytical and configuration data folders for " | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | In ddition to the wildcard characters, it is also possible to use ''&'' | ||
+ | Let's assume that you want to find results that contain either " | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | **Note:**\\ | ||
+ | As seen above, you can use wildcards to further fine-tune your search results. With other settings that are available in the search interface together with the possibility to use metadata, these advanced search techniques offer a lot of capability to obtain precise results tailored to your specific requirements. | ||
+ | |||
+ | ==== Filtering Your Search Results ==== | ||
+ | |||
+ | In some cases, your search parameters might return a pool of results that is too large to find what you are looking for. As shown in the figure below, the RDMS Web interface also warns you when the number of results exceeds 10.000: | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | To fix this, you might want to redefine your search parameters, as the Web interface suggests. However, this can sometimes result in having to wait a long time for a search to run again. Alternatively, | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | With the new keyword added, the RDMS Web interface will show you only the results which contain the keyword. Thus you can reduce the amount of displayed results without running a new search. The figure below shows what the filtering looks like. | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | **Note:** You are filtering the results rather than redefining the search parameters. This means that should you save the search and run it again, you will again encounter too many results. Each time you run that specific search, you will need to manually filter the results. We recommend that for frequently performed searches, you redefine the parameters once you have identified the optimal keyword combination through filtering. |