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rdms:start [2024/05/14 13:48] – burcurdms:start [2025/04/08 08:56] (current) – [Using the Wiki] jelte
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-====== About the RDMS ====== +====== About the Research Data Management System  ====== 
-The proper management of research data is becoming increasingly important. On one hand, there is a shared ambition within the UG and among research funders to adhere to the various facets of the  [[https://en.wikipedia.org/wiki/Open_science|Open science]] framework and the [[https://en.wikipedia.org/wiki/FAIR_data|FAIR data principles]]. On the other hand, concerns about the rules and regulations imposed by [[https://en.wikipedia.org/wiki/General_Data_Protection_Regulation|GDPR]] have arisen, alongside the growing opportunities for data reuse if datasets are discoverable and reusable.+{{indexmenu_n>1}}
  
-Current storage solutions (X/Y drive, [[https://unishare.nl/|Unishare]], Google Drive, NAS) do not adequately meet the standards of the long-term data storage. This includes advanced advanced metadata management, visualisation of user permissions and policy implementations, and access audit.+[[https://research.web.rug.nl/rdmswebapp|{{ :rdms:rdms_access_web_interface_2.svg |Click to access the RDMS web interface}}]]
  
-With the RDMS we aim to meet the requirements of modern data management.+You can access the RDMS by simply following this link and using your UG email address and password. Your account in the system will be activated after your first login. If you experience any problem, please contact the [[rdms-support@rug.nl|rdms-support@rug.nl]].
  
-**Current RDMS functionality (April 2024):** +====== About the RDMS ====== 
-  * A centralized storage system for research data, hosted on UG premises. +The Research Data Management System (RDMS) is the **long-term data** storage solution for the University of Groningen (UG). It helps researchers comply with the 10-year data storage requirement outlined in the UG and the NWO data management policies. RDMS is designed to help researchers adhere to the  [[https://en.wikipedia.org/wiki/Open_science|Open science]] framework and the [[https://en.wikipedia.org/wiki/FAIR_data|FAIR data principles]], while also considering the regulations imposed by [[https://en.wikipedia.org/wiki/General_Data_Protection_Regulation|GDPR]].  
-  * A safe solution for managing and archiving files. +RDMS offers [[https://wiki.hpc.rug.nl/rdms/solution/multizone|two zones]]: one for sensitive research data (Sensitive Data Zone) and one for non-sensitive research data (Default Data Zone). It uses the open source data management software [[https://irods.org/|iRODS]]. 
-  * The  option  to  add  metadata  to  files  and  collections  and  folders  for  increased searchability and findability. + 
-  * Ability to implement automated data policies.  +**Current RDMS functionality (January 2025):** 
-  * Sharing data with scientists within the UG. +  * A centralized long-term data storage system for research data (both sensitive and non-sensitive data). 
-  * Collecting, sharing and re-using data in [[rdms:solution:team|teams]] and [[rdms:solution:projects|projects]]. +  * Data sharing within the UG. 
-  * Secure storage of the data on various levels depending on the vulnerability of the data. +  * Automated policy implementation. 
-  * Different ways to transfer data to and from the RDMS for [[rdms:access:windows|Windows]] and [[rdms:access:mac:|Mac]] for a flexible selection depending on the user demands. +  * The option to add customized metadata and extract metadata from file headers for enhanced search. 
 +  * Data storing in personal and [[rdms:solution:team|team]] environments. 
 +  * Different user roles and permissions. 
 +  * Advance data query options. Saving and exporting the query results.
   * A connection to the HPC clusters [[rdms:access:hpc|Hábrók]] and Snellius as well as the [[rdms:access:lwp:|Linux Workspace (LWP)]] for easy data transfer via command line.   * A connection to the HPC clusters [[rdms:access:hpc|Hábrók]] and Snellius as well as the [[rdms:access:lwp:|Linux Workspace (LWP)]] for easy data transfer via command line.
  
 Moreover, we are continuously working on the RDMS to increase the user experience and add new functionalities.  Moreover, we are continuously working on the RDMS to increase the user experience and add new functionalities. 
  
-**Important new features that are in progress:** +**Upcoming functionalities:** 
-  * Possibility to collaborate with external users. +  * Audit & activity log: Users can trace back the history of actions performed on a given data file and identify who performed them. 
-  * Possibility to publish data that is archived in the RDMS. +  * Publishing metadata in public repositories to facilitate Open Science Framework.
-  * Improvements for the project archiving workflow.+
  
-==== User Training ====+ 
 +===== User Training =====
  
 For information about upcoming RDMS training events (workshops, presentations, etc.), please refer to the [[rdms:training|User Training section]] of this wiki. There, you also find the available training materials from past events which can be used.  For information about upcoming RDMS training events (workshops, presentations, etc.), please refer to the [[rdms:training|User Training section]] of this wiki. There, you also find the available training materials from past events which can be used. 
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 Primary support of the RDMS is given by the RDMS support team, who will help you with any questions about using the system.  Please mail us at: [[rdms-support@rug.nl|rdms-support@rug.nl]] for help, but also for feedback and new feature requests. Primary support of the RDMS is given by the RDMS support team, who will help you with any questions about using the system.  Please mail us at: [[rdms-support@rug.nl|rdms-support@rug.nl]] for help, but also for feedback and new feature requests.
  
 +
 +===== Using the Wiki =====
 +
 +Are you new to the RDMS? Check out the [[rdms:solution:firsttimeuser|section for first time users]] which gives a good starting point for using the system. If instead you already know specifically what you are looking for, you can use the sidebar on the left side for navigation of the different topics. 
 +
 +Alternatively, you can use the built-in search of our Wiki. You can find the search bar on the top right of each wiki pages as shown in the screenshot below.  
 +
 +{{ :rdms:rdms_search.png?direct&400 |}}
 +
 +If you want to use the search bar, please keep in mind that the RDMS wiki is [[:start|shared with other CIT services]]. This means that the search will by default scan for your input in all the different CIT wikis that are available. If you wish to **limit your search to the RDMS**, simply include ''@rdms'' in your search terms. 
 +
 +Moreover, you can toggle additional search tools and functions once the results of your query are displayed. See the screenshot below to find out how you can further adjust your search. 
 +
 +{{ :rdms:rdms_wiki_search_2.png?direct&800 |}}
 +
 +Moreover, longer wiki pages that contain multiple and/or partly nested subsections have an additional table of content (TOC) that can be used to swiftly navigate the page. To open the TOC, click on the respective button next to the search bar in the top-right of the wiki. If you do not see a TOC, it means that the page you are in does not contain many subsections. 
 +
 +{{ :rdms:wiki_tips_3.png?direct&800 |}}