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--- rdms:rdmsproject:start [2024/12/17 14:51] – burcu
+++ rdms:rdmsproject:start [2025/07/29 12:30] (current) – [Building a Data Management System Together] burcu
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-====== About the RDMS ======
+====== Development of the RDMS ======
-The proper management of research data is becoming increasingly important. On one hand, there is a shared ambition within the UG and among research funders to adhere to the various facets of the  [[https://en.wikipedia.org/wiki/Open_science|Open science]] framework and the [[https://en.wikipedia.org/wiki/FAIR_data|FAIR data principles]]. On the other hand, concerns about the rules and regulations imposed by [[https://en.wikipedia.org/wiki/General_Data_Protection_Regulation|GDPR]] have arisen, alongside the growing opportunities for data reuse if datasets are discoverable and reusable.
+In 2018, the UG & UMCG launched a long-term project to develop a data storage system that fulfills the requirements of modern scientific data management. The system was planned to be usable for both institutions and their researchers, to be centralized and managed by the CIT, and to be compliant with the  [[https://www.go-fair.org/fair-principles/|FAIR principles]].
-Current storage solutions (X/Y drive, [[https://unishare.nl/|Unishare]], Google Drive, NAS) do not adequately meet the standards of the long-term data storage. This includes advanced metadata management, visualisation of user permissions and policy implementations, and access audit.
+With those initial requirements in mind, the Research Data Management System (RDMS) was conceived, and the project team started working on a viable product by gathering the input of researchers to define the further needs and requirements the system should cover. For historical context and an overview of the system’s original architecture and design rationale, see Tsyganov et al., [[https://irods.org/uploads/2021/Tsyganov-Stoica-Strikwerda-UnivGroningen-Research_Data_Management_System_at_Univ_of_Groningen_Architecture_Solution_Engines_and_Challenges-paper.pdf|The Research Data Management System at the University of Groningen: Architecture, Solution Engines and Challenges]],” iRODS UGM 2021
-With the RDMS we aim to meet the requirements of modern data management.
+In 2023, the RDMS was deemed ready to be offered as a service and exited its project status. Since the start of the project, the system has seen vast improvement and expanded functionality, and is seeing quite some success in being adopted by various research groups.
-**Current RDMS functionality (April 2024):**
+At present, the RDMS team is still collecting feedback from the researchers and continuously striving to improve its system. Therefore, we are always happy to receive your ideas and feedback. Do not hesitate to [[rdms-support@rug.nl|contact us]]!
-  * A centralized long-term data storage system for research data (both sensitive and non-sensitive data).
-  * Data sharing within the UG.
-  * Automated policy implementation.
-  * The option to add customized metadata and extract metadata from file headers for enhanced search.
-  * Data storing in personal and [[rdms:solution:team|team]] environments.
-  * Different user roles and permissions.
-  * Advance data query options. Saving and exporting the query results.
-  * A connection to the HPC clusters [[rdms:access:hpc|Hábrók]] and Snellius as well as the [[rdms:access:lwp:|Linux Workspace (LWP)]] for easy data transfer via command line.
-Moreover, we are continuously working on the RDMS to increase the user experience and add new functionalities.
+===== RDMS Web Interface =====
+While the basis of the RDMS is the data management software [[https://irods.org/|iRODS]], the RDMS development team built a [[rdms:webapp|web interface]] to extend the functionalities of iRODS and make the platform more easily accessible for users.
+While there are a lot of functionalities of the RDMS web interface, it was mainly written to facilitate:
+  * Management of user and their permissions,
+  * Management of groups and projects,
+  * Creation of metadata templates,
+  * Policy implementation,
+  * Management of metadata related to files and folders,
+  * Performance of actions following predefined workflows for scientific projects, such as archiving project data.
-**Upcoming functionalities:**
+===== Building a Data Management System Together =====
-  * Audit & activity log: Users can trace back the history of actions performed on a given data file and identify who performed them.
-  * Publishing metadata in public repositories to facilitate Open Science Framework.
-  * Improvements for the project archiving workflow.
+Since the beginning of 2022, the [[https://www.rug.nl/digital-competence-centre/|Digital Competence Center]] and its data stewards have joined the RDMS team and are constantly providing testing and quality assurance for the system. The RDMS is also actively being rolled out into various faculties of the UG, where we gather feedback on both the system itself as well as the auxiliary materials we developed, such as this RDMS wiki. We are also providing [[rdms:training|trainings]] for interested users, both on demand as well as on a planned schedule.
-==== User Training ====
+As stated above, part of the development of the RDMS is to assess the needs of our user community. We have adopted a way of working that focuses on user feedback and adaptation when the need arises. As such, we ask you to feel free to contact us if you have feedback or a request regarding the system. Any information you provide will be discussed within our team, and we will get back to you once we have reached a decision on your suggestion.
-For information about upcoming RDMS training events (workshops, presentations, etc.), please refer to the [[rdms:training|User Training section]] of this wiki. There, you also find the available training materials from past events which can be used.
+Finally, this wiki outlines the current functionalities of the RDMS, but it is in constant development. We are actively working on making this as complete and clear a manual as possible. Should you spot any information that is either missing or does not reflect the current state of the system, please contact us via [[rdms-support@rug.nl|rdms-support@rug.nl]].
-===== Support =====
-Primary support of the RDMS is given by the RDMS support team, who will help you with any questions about using the system.  Please mail us at: [[rdms-support@rug.nl|rdms-support@rug.nl]] for help, but also for feedback and new feature requests.