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--- dcc:itsol:kaltura:capture:use [2024/09/17 09:03] – [How to plan and manage a Google Meets meeting] added content from unpublished guide giulio
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-===== Use and Data Management =====
-**Important**: Interviews count as sensitive data. As such, you should be careful about where you store them and how you share them. Also, it is important that you minimize the data that you collect during an interview. This guide is going to show you how to set up Kaltura Capture to record your interview, but also how to make sure that you only collect the data you need.
-In order to properly launch Kaltura Capture after you have installed it, you need to open the [[https://video.rug.nl/|Video Portal of the University of Groningen]] page and login with your UG account. Then, as you did in the [[dcc:itsol:kaltura:capture:install|Installation]] guide, you need to select //Add New// in top bar, and then //Kaltura Capture//.
-{{ :dcc:itsol:kaltura:capture:instal_02.png?direct&900 | }}
-This will send you back to the page where you downloaded the installer for Kaltura. If you wait a few moments, the Kaltura Capture application will start. The page will ask you to confirm the action, as shown in the picture below.
-{{ :dcc:itsol:kaltura:capture:use_01.png?direct&900 | }}
-If you confirm that you want to open Kaltura Capture, this is what the widget should look like once opened:
-{{ :dcc:itsol:kaltura:capture:use_02.png?direct&600 | }}
-The first thing you want to do, is open the settings menu by clicking //Manage// in the widget.
-{{ :dcc:itsol:kaltura:capture:use_03.png?direct&600 | }}
-Clicking there will open your library window. Below the library icon, you can find the settings icon. Click it, then make sure your settings are at least the same as the ones shown in the picture below.
-You will notice that Kaltura Capture lists the folder where your recordings are stored, but that it does not allow you to change that folder. This is why it is important that you select the right folder during the installation process. If you do not have any preferences on any of the settings, the one thing **you have to change** is //Record system audio//. It should be set to //Yes//.
-{{ :dcc:itsol:kaltura:capture:use_04.png?direct&900 | }}
-Click //Save// to commit your changes and close the settings page. Now that the application is set up, you can record your first meeting/interview by following the steps in the next section.
-==== Enhance security of your online interviews when using Google Meets ====
-Here we describe two options for making your online interviews with Google Meets more secure. For both options it is important to create a new Google Meets link for every participant, otherwise the video call is no longer private.
-**Option 1: Create a video call in Google Calendar**
-++++ Click to display this section |
-  - Go to your University Calendar, and create an event.
-  - Add the Google Meets link to your event.
-  - Set your event to private, so only the people invited to the meeting/interview can see it.
-  - Go to the host controls to change the security settings. You can find these settings via change settings in the event configuration and then by clicking the ☸ icon next to the meets link.
-  - Choose the security settings you want to apply to the video call:
-    - Change access management.
-      - Choose Host must join before anyone else
-      - Choose either trusted or restricted
-        - Trusted: People belonging to your organization can freely join the meeting. The same is true for people with a Google account that are invited to the meeting. External people with no Google account will have to ask permission to join. If you have not set the meeting to private (see step 3) and an uninvited user wishes to join, they will also require to ask you for your permission to join. Finally, any user can join the meeting by dialing in using a phone.
-        - Restricted: Anyone who hasn’t been invited to the event must ask to join, including people who dial in.
-++++
-**Option 2: Create a video call without using Google Calendar**
-It is also possible to create a link to a meeting/interview directly from the Google Meets starting page.
-++++ Click to display this section |
-  - Go to your University Gmail, and click on the square nine dots in the top right corner of the screen. Here you can click the button Meet.
-  - Go to the host controls to change the security settings. Because you are creating a video call without making an event in Google Calendar, you have to change the settings in the video call itself. Go to the video call and click on the 🔒 icon in the bottom right corner.
-  - Choose the security settings you want to apply to the video call:
-    - Change access management.
-      - Choose Host must join before anyone else
-      - Choose either trusted or restricted
-        - Trusted: People belonging to your organization can freely join the meeting. The same is true for people with a Google account that are invited to the meeting. External people with no Google account will have to ask permission to join. If you have not set the meeting to private (see step 3) and an uninvited user wishes to join, they will also require to ask you for your permission to join. Finally, any user can join the meeting by dialing in using a phone.  People can join without asking if they belong to your organization or are invited using their Google Account. Everyone else must ask to join. Anyone can dial in by phone.
-        - Restricted: Anyone who hasn’t been invited to the event must ask to join, including people who dial in.
-++++
-==== How to record your meeting ====
-Now that you have planned your meeting/interview, **you will want to record it**. There are different ways to record an interview using Kaltura Capture. Mainly, you can decide if you want to record everything (screen, camera, and microphone) or if you would like to record only some of the three. Please keep in mind, as we will discuss later in this page, that you should **only be recording what you need** from the interview. **Data minimization** is the very first step towards protecting someone's privacy!
-++++ Click to display this section |
-What are the different inputs for?
-  - **Screen**: This will record whatever is shown on your screen during the recording. If you need facial expressions or body language of the person being interviewed, for example, this option needs to be active.
-  - **Camera/Video**: This will record everything shown by your own camera. If you need your own face to be recorded during the interview, you will want this option to be active.
-  - **Microphone/Audio**: This will record whatever is spoken into your own microphone. If you want your own voice to be recorded, you will want this option to be active.
-  - **System audio**: This option can be set in the //Settings// page of Kaltura Capture. See above for how to do so. This option will record the audio coming from the meeting. **If you want the voice of the person interviewed to be recorded, you need to turn this option on**.
-The following descriptions of the three different cases will assume that **System audio is already turned on**. We will not point out that you have to turn it on from here on out.
-**Case 1**: If you need to record all three inputs, then all you have to do is check that the icons to the right on the record button are blue. Use the arrow sign down to check if Kaltura Capture has the right input. The figure below shows the recorder and the input for the screen recording as an example.
-{{ :dcc:itsol:kaltura:capture:use_05.png?direct&600 | }}
-In this case you should verify that the screen being recorded is the one you see on your screen, or the one you want to record. You should also check that your webcam is active and uncovered, and that your microphone is on.
-**Case 2**: If you do not need to record your own video, but would like to record the audio and the screen, all you have to do is deactivate the camera option. See the figure below:
-{{ :dcc:itsol:kaltura:capture:use_06.png?direct&600 | }}
-As before, you will want to make sure that you are recording the right screen and that your microphone is on.
-**Case 3**: All you need is the audio of the interview. If that is the case, deactivate both the screen and camera icons and keep only the microphone icon active. The figure below shows what your widget should look like:
-{{ :dcc:itsol:kaltura:capture:use_07.png?direct&600 | }}
-Once again, make sure to check that you microphone is active. You can also make sure that your camera is covered if you prefer to have an added guarantee that no video of you is being recorded.
-**Note**: Any combination of screen, video, and audio can be recorded using Kaltura Capture. We focused here on the most common examples, but this does not mean that a different combination is not possible.
-**Important**: Kaltura Capture can be heavy on your computer memory. Be sure to have RAM available by **closing all unnecessary processes, software, and internet tabs**. This will ensure proper functionality during the interview.
-When you are connected and ready to start your interview, simply click on the big, round, red button of the widget to start. Once again, please double-check that //Record system audio// is enabled in your //Settings//.
-{{ :dcc:itsol:kaltura:capture:use_08.png?direct&600 | }}
-When the recording starts, a timer will appear at the bottom right of your screen. The figure below shows how to pause and stop the recording. Please notice how you can also activate and deactivate the microphone recording by clicking on its icon. You can also click on the pencil icon to change the recording setting. We do advise, however, to make sure that the recording is set up correctly **before** you start recording.
-{{ :dcc:itsol:kaltura:capture:use_09.png?direct&1000 | }}
-When you want to stop your recording, Kaltura Capture will ask you to confirm your choice. If you do, it will stop the recording and automatically open the //Library// page, where you will be able to see your recording and any other previous recording you took. At this point, you can decide if you want to keep the recording locally, or if you want to upload it to Brightspace. Note that if you decide to upload it to Brightspace, you will be able to delete it both from accessing Brightspace from Kaltura Capture or from Brightspace directly. See the figure below for what to do to delete or upload recordings.
-{{ :dcc:itsol:kaltura:capture:use_10.png?direct&900 | }}
-To exit this view and start a new recording, press the red button in the top right: //New Recording//. This will reopen the view of the widget where you can select what inputs you want to record.
-++++
-[[dcc:itsol:kaltura:capture:install| ← Move to the previous step]]
-[[dcc:itsol:start| → Return to DCC IT Solution Guides]]