Table of Contents

Team Drives

General Concepts of the RDMS Team Drives

The following points summarize some of the basics of Team Drives in the RDMS:

In the following sections, it will be described how a RDMS Team Drive is initially requested and setup. Furthermore, the management of a Team Drive and the working with a Team Drive will be explained by using some examples.

Initial Setup

While the management and maintenance of a RDMS Team Drive are in the hands of the individual research groups or Team Drive owners, the initial setup of a Team Drive has to be requested via the RDMS Support.

To request a Team Drive, please contact rdms-support@rug.nl.

For the setup of a Team Drive, the following additional information are needed:

  1. Name of the Team Drive: The requester decides for a name that the Team Drive should have. The name will also define the location within the RDMS. The new drive will be at /<zone>/home/<Team_Name>.
  2. Owner Information: Every RDMS Team Drive gets at least one owner assigned to it. This is usually the PI of a research group. As is just possible to assign a owner if this person is already registered in the RDMS, please login at least once via the RDMS web portal to have your account registered.
  3. Further Information: As will be explained later, individual users and also groups can be added with different permissions to a Team Drive. This can be done at any time by the owner of a RDMS Team Drive, but if is already known that certain groups or users should have access to the Team Drive, it is also possible to adjust this already during the initial setup.

It should be noted that the creation of a RDMS Team Drive also creates an associated RDMS Group with the same name as the Team Drive. This group is automatically added to the newly created Team Drive.

Moreover, the creator of the Team Drive will get elevated 'groupadmin' permissions within the RDMS that allow to manage Team Drive via the Data Management tab of the web portal as well as create further new Team Drives if needed (see below).

Working with Team Drives

For this example, we assume that a new Team Drive with the name Example_Group1 was requested. Accordingly, the location of the new Team Drive is at /<zone>/home/Example_Group1, the top-level of our RDMS Team Drive.

As there is a difference for the usage of Team Drives by by the managers/owners of the Team Drives and by 'normal' RDMS users, the following section will be split according to this distinction:

For Team Drive Owners/Managers

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For 'normal' Team Drive Users

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It is also possible to create a team drive, or a subfolder from a team drive, and later convert the created drive to a RDMS project. The difference between a team drive and a project is that a team drive does not receive the project guarding metadata tags.

Note that it is at this moment not possible to add external collaborators.