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vre:initializing [2026/07/23 08:38] – margueritevre:initializing [2026/08/26 08:48] (current) – marguerite
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 ===== Intake ===== ===== Intake =====
  
-During the intake we will discuss whether the VRE is the right solution for this research project and what facilities -like storage, applications and computational power- is needed. Also we will discuss on how the data transfer to the VRE can be arranged.+During the intake we will discuss whether the VRE is the right solution for this research project and what facilities -like storage, applications and computational power- is needed. Also we will discuss on how the data transfer to and from the VRE can be arranged. If the data set for the project is already complete, then we need to make arrangements on uploading the data. For after the project, we must discuss on what to do with the data. It could be an option to archive the data in the [[https://wiki.hpc.rug.nl/rdms/start|RDMS]]. 
  
-The other information that we need for creating the VRE like the start date and end date, the project code for finance and the names of the researchers can be already filled in in the application form.+The other information that we need for creating the VRE, like the start date and end date, the project code for finance and the names of the researchers can be already filled in in the application form.
  
 After gathering all this information we will create the VRE and notify the applicant. After gathering all this information we will create the VRE and notify the applicant.
  
-===== Activation of the VRE =====+===== Activation and Onboarding =====
  
-The VRE will be monitored for activity. Upon activation of a VRE, it is actively checked whether an account is still being used. Please refer to our section for [[.:firsttimeusers:|First time users]] on how to start working within the VRE+The VRE will be monitored for activity. Upon activation of a VRE, it is actively checked whether an account is still being used.  
 +Please refer to our section for [[.:firsttimeusers:|First time users]] on how to start working within the VRE
  
-=====  +===== How we close a VRE ===== 
-Closing down a VRE =====+ 
 +==== Personal data and Home drive ====
  
-Personal data and Home drive 
 ^ No Activity      ^ Account      ^ Data          ^ ^ No Activity      ^ Account      ^ Data          ^
 | After 3 Months    | Account is disabled     | No deletion of data        | | After 3 Months    | Account is disabled     | No deletion of data        |
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 | After 7 Months    | Account is already deleted     | Deletion of data in the back-up       | | After 7 Months    | Account is already deleted     | Deletion of data in the back-up       |
  
-Shared data and Group drive+Because we use a federated account, deleting or disabling this federated account directly affects the use of the VRE. If the user has no longer have access to the federated account, it means immediately no more access to the VRE.  
 + 
 +==== Shared data and Group drive ====
  
-If the account is the last account of the study and that account is deleted after 6 months of non-activity, then the Shared data is deleted. The data on the back-up will be deleted after 30 after the deletion of the Shared VRE data 
  
 +If the account is the last account of the study and that account is deleted after 6 months of non-activity, then the Shared data is deleted. The data on the back-up will be deleted after 30 days after the deletion of the Shared VRE data
  
  
-An account will be disabled if it has not been used for at least three months, nothing is deleted. After another three months, the account (and therefore the home directory) will be deleted. If the account is the last account of the study, the group drives are also deleted. After the data is deleted, the backup is retained for another 30 days. Because we use a federated account, deleting or disabling this federated account directly affects the use of the VRE. No longer have access to the federated account means immediately no more access to the VRE.